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Financial area

Do you want to improve the financial area in your company? Opt for automation of selected business processes. Fewer repetitive and time-consuming manual tasks mean that your entire team can be more efficient.

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What are some examples of
finance processes that you can improve?

Invoice workflow

Checking the compliance of invoices with orders

Orders

Supplier approval

Advance settlement

Delegations

Demand

KSeF (National System of e-Invoices)

Any other

Functionalities

  • Automatic data extraction from invoices
  • External dictionaries
  • Checking the entity's status in VAT and VIES
  • Multi-level approval
  • Data exchange with accounting systems
  • Exchange rates
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  • There is no need to manually enter data from the invoice into the system. Thanks to artificial intelligence, each invoice issued in compliance with regulations will be recognized, and the extracted data will be entered into the system.

  • You can freely use the current information from your ERP system, such as suppliers, cost centers, project names, accounts, and payment methods. AMODIT synchronizes this data at specified intervals, e.g., once a day.

  • The system is integrated with the Ministry of Finance database and the VIES database. This ensures that your business partners are active VAT taxpayers.

  • Financial processes require variant approval paths that consider multiple levels—from substantive description, through substantive and financial approval, to management and accounting approval. Thanks to appropriate business rules, AMODIT allows for the reflection of each such situation.

  • AMODIT enables bidirectional data exchange with any ERP systems. It can synchronize dictionaries, such as business partners, accounting accounts, and cost centers, as well as export data. It can also read any other data from the ERP system.

  • If exchange rates are necessary for calculating amounts, AMODIT can read the appropriate exchange rate from the tables provided online by the NBP.

  • The process of processing and handling invoices is much more efficient, simplified, and accurate.

  • Increased automation that does not require user involvement.

  • 65% reduction in workload in the invoice processing process.

  • Faster task execution and greater team efficiency.

  • Minimization of repetitive manual tasks.

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Benefits

  • Improved invoice processing
  • Increased automation
  • Reduced workload
  • Better efficiency
  • Elimination of repetitive work

Functionalities

Benefits

  • Automatic data extraction from invoices

    There is no need to manually enter data from the invoice into the system. Thanks to artificial intelligence, each invoice issued in compliance with regulations will be recognized, and the extracted data will be entered into the system.

  • External dictionaries

    You can freely use the current information from your ERP system, such as suppliers, cost centers, project names, accounts, and payment methods. AMODIT synchronizes this data at specified intervals, e.g., once a day.

  • Checking the entity's status in VAT and VIES

    The system is integrated with the Ministry of Finance database and the VIES database. This ensures that your business partners are active VAT taxpayers.

  • Multi-level approval

    Financial processes require variant approval paths that consider multiple levels—from substantive description, through substantive and financial approval, to management and accounting approval. Thanks to appropriate business rules, AMODIT allows for the reflection of each such situation.

  • Data exchange with accounting systems

    AMODIT enables bidirectional data exchange with any ERP systems. It can synchronize dictionaries, such as business partners, accounting accounts, and cost centers, as well as export data. It can also read any other data from the ERP system.

  • Exchange rates

    If exchange rates are necessary for calculating amounts, AMODIT can read the appropriate exchange rate from the tables provided online by the NBP.

  • Improved invoice processing

    The process of processing and handling invoices is much more efficient, simplified, and accurate.

  • Increased automation

    Increased automation that does not require user involvement.

  • Reduced workload

    65% reduction in workload in the invoice processing process.

  • Better efficiency

    Faster task execution and greater team efficiency.

  • Elimination of repetitive work

    Minimization of repetitive manual tasks.

Financial area
  • Success story from the financial area

    Challenge: Automation of forwarding cost invoices to the accounting department

    Our client, a large publicly traded company in the FMCG sector, needed an automated system for forwarding cost invoices to the accounting department. The goal was to streamline the processing of cost invoices and automate task management.

    The solution before system implementation

    Before implementing AMODIT, the client’s company handled invoices and other financial documents manually. In practice, the process involved passing printed documents from desk to desk—documents sometimes got lost, ended up with the wrong people, and the circulation took too long. Additionally, no one could check the status of a document in the approval path or who was currently responsible for handling it.

    Scope and benefits of implementation

    After implementing AMODIT, the company achieved a clear invoice approval path. Each document from suppliers is sent to a defined email address. Invoices received in paper form are scanned and also sent via email.

    A major achievement is the optimization of work. The system automatically creates a new case based on each received email and reads the contents of attachments using two OCR services—an embedded one and an external one dedicated to handling invoices.

    On average, 65% of created cases contain parameters that allow the invoice to be automatically sent to one of several defined email addresses in the accounting department or the email to be returned to the sender. The remaining cases require partial handling by a user, usually due to incomplete data on the invoice or an incorrect OCR reading.

    The client also appreciated the flexibility of AMODIT. Task automation is based on business rules defined according to the specific needs of this particular company.

See how other companies have improved their financial processes

Do you want to learn how others are optimizing their processes? Are you looking for inspiration to manage more efficiently? Check out our clients’ case studies!

Schedule a free consultation

with one of our specialists. We will show you step-by-step how to effectively optimize financial area in your company using AMODIT.

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